Payroll and HR for Medium Sized Businesses

Mid-sized businesses face growing complexity—from multi-state payrolls and expanding benefit plans to evolving compliance requirements. As your workforce scales, so do the challenges of keeping everything accurate, efficient, and compliant. Simplify your operations with payroll and HR solutions built for growing organizations—helping you streamline processes, reduce risk, and keep your people supported as you grow.

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Core Features of Our Services for Mid-Sized Businesses

Multi-State Payroll & Compliance
Dedicated HR Support
Integrated Benefits Administration
Employee Experience & Engagement
Security & Protection
Real-Time Insights & Reporting
Additional Tools

Stay Compliant Across Multiple States

Managing payroll for a growing, multi-location workforce doesn’t have to be a headache. Paper Trails automates tax filings, manages jurisdiction-specific labor laws, and ensures wage and hour compliance in every state where you operate. Our team monitors regulatory changes and updates your system for you—so your payroll stays accurate, compliant, and on schedule no matter how your business expands.

Extend Your HR Team’s Capacity

As your company grows, so does the demand on your HR team. Paper Trails’ HR consultants provide hands-on support for everything from policy creation and employee relations to compliance audits and terminations. Whether you need ongoing guidance or specialized project help, our experts act as an extension of your HR department—helping you stay compliant, consistent, and confident in your people processes.

Streamline Enrollment and Engagement

Managing benefits for hundreds of employees can quickly become overwhelming. With Paper Trails, your payroll and benefits administration are fully integrated—reducing data entry errors and simplifying open enrollment. Connect health, retirement, and wellness programs directly to isolved so employees can review options, enroll, and manage their benefits from one secure self-service dashboard.

Empower Your Team with Tools That Make Life Easier

Keep your employees connected, informed, and supported through the isolved People Cloud mobile app. From checking paystubs and requesting time off to accessing earned wage advances and enrolling in benefits, everything your team needs is right at their fingertips. With add-on benefits like Earned Wage Access through ZayZoon, financial wellness coaching from FinFit, and an employee savings marketplace through isolved, you can offer the kind of benefits that improve satisfaction, reduce turnover, and show your team you care — without adding administrative burden to your day.

Keeping Your Data Safe and Secure

Protecting sensitive payroll and employee data is just as important as processing it correctly. Our system uses multi-factor authentication for every login, monitors for breached passwords, and applies role-based access controls to keep information safe. We also provide safeguards against direct deposit fraud and unauthorized account changes, giving you confidence that your business and employees are protected. You deserve peace of mind knowing payroll data is secure and your team is safe from fraud.

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Make Data-Driven Decisions

Gain a clear view of your workforce with on-demand reporting and analytics built into every part of your system. Track turnover, labor costs, overtime trends, and benefit utilization—all from one centralized dashboard. Our data tools turn insights into action, helping HR leaders and executives make smarter, faster decisions that support growth and reduce risk.

Enhance Your Business With Streamlined Tools

Beyond payroll and HR, Paper Trails offers a full suite of connected services that make managing your workforce easier — from learning management and expense tracking to performance management and more. Our integrated isolved platform connects it all, helping mid-sized businesses build efficient, compliant, and employee-friendly workplaces.

Core Features of Our Services For Mid-Sized Businesses

Managing payroll for a growing, multi-location workforce doesn’t have to be a headache. Paper Trails automates tax filings, manages jurisdiction-specific labor laws, and ensures wage and hour compliance in every state where you operate. Our team monitors regulatory changes and updates your system for you—so your payroll stays accurate, compliant, and on schedule no matter how your business expands.
As your company grows, so does the demand on your HR team. Paper Trails’ HR consultants provide hands-on support for everything from policy creation and employee relations to compliance audits and terminations. Whether you need ongoing guidance or specialized project help, our experts act as an extension of your HR department—helping you stay compliant, consistent, and confident in your people processes.
Managing benefits for hundreds of employees can quickly become overwhelming. With Paper Trails, your payroll and benefits administration are fully integrated—reducing data entry errors and simplifying open enrollment. Connect health, retirement, and wellness programs directly to isolved so employees can review options, enroll, and manage their benefits from one secure self-service dashboard.
Keep your employees connected, informed, and supported through the isolved People Cloud mobile app. From checking paystubs and requesting time off to accessing earned wage advances and enrolling in benefits, everything your team needs is right at their fingertips. With add-on benefits like Earned Wage Access through ZayZoon, financial wellness coaching from FinFit, and an employee savings marketplace through isolved, you can offer the kind of benefits that improve satisfaction, reduce turnover, and show your team you care — without adding administrative burden to your day.
Protecting sensitive payroll and employee data is just as important as processing it correctly. Our system uses multi-factor authentication for every login, monitors for breached passwords, and applies role-based access controls to keep information safe. We also provide safeguards against direct deposit fraud and unauthorized account changes, giving you confidence that your business and employees are protected. You deserve peace of mind knowing payroll data is secure and your team is safe from fraud.
Gain a clear view of your workforce with on-demand reporting and analytics built into every part of your system. Track turnover, labor costs, overtime trends, and benefit utilization—all from one centralized dashboard. Our data tools turn insights into action, helping HR leaders and executives make smarter, faster decisions that support growth and reduce risk.
Beyond payroll and HR, Paper Trails offers a full suite of connected services that make managing your workforce easier — from learning management and expense tracking to performance management and more. Our integrated isolved platform connects it all, helping mid-sized businesses build efficient, compliant, and employee-friendly workplaces.

Scalable & Compliant Payroll Processing

As your workforce grows, so does payroll complexity. Our system is built to scale with you—handling multiple pay groups, departments, and locations effortlessly. Automate pay runs, apply custom earning codes, and maintain accuracy across your organization.

Multi-State Compliance Made Simple

Growth often means new locations and new laws. Our team and our system help you manage multi-state tax filings, wage rules, and reporting requirements automatically—keeping your payroll compliant and your HR team confident, no matter where your employees work.

Centralized Workforce Data

Bring all your employee data—payroll, HR, benefits, time tracking, learning, and more—into one secure, cloud-based platform. Gain a single source of truth for every department, improving accuracy, visibility, and collaboration across your organization.

Seamless Benefits & HR Integration

Easily connect payroll to your benefit carriers, retirement plans, and HR tools. Our integrations eliminate duplicate data entry, reduce errors, and create a consistent experience for your employees from onboarding through retirement.

Advanced Reporting & Analytics

Make smarter decisions with customizable dashboards that deliver insights into what you care about like labor costs, turnover, and workforce trends. With real-time data and predictive analytics, you’ll turn payroll information into actionable business strategy.

Enterprise-Level Security & Protection

Protect your growing volume of sensitive employee data with advanced encryption, multi-factor authentication (MFA), and role-based access controls. isolved’s secure infrastructure ensures your payroll and HR information stays protected as you scale.

Mid-Sized Business Payroll & HR FAQ's

How does HCM (Human Capital Management) software benefit mid-sized businesses?

Human Capital Management (HCM) software helps mid-sized businesses unify payroll, HR, benefits, and compliance under one system. Instead of juggling multiple disconnected platforms, HCM software like isolved provides a single source of truth for all employee data—improving accuracy, streamlining workflows, and empowering HR teams to make strategic decisions. It also supports growth by automating manual tasks, helping businesses maintain compliance across multiple states, and improving the overall employee experience.

How does Paper Trails help support growing businesses?

Paper Trails combines powerful HCM technology with the personalized service of a local partner. We help mid-sized companies streamline payroll, automate complex processes, and navigate compliance challenges as they grow. Our Maine-based team of payroll and HR experts is always available for guidance—whether you’re managing new locations, implementing benefits, or handling evolving labor laws. We act as an extension of your team, ensuring your systems scale smoothly as your workforce expands.

What essential features do medium-sized businesses need in payroll software?

As businesses grow, they need tools that go beyond basic payroll. Mid-sized organizations benefit from features like automated tax filing, multi-state compliance, benefits integration, real-time reporting, and employee self-service. Workforce management tools such as advanced scheduling, time tracking, and performance management help HR teams manage larger, more complex operations efficiently. The right platform should bring all of these tools together to create a unified experience for HR, managers, and employees.

Is it simple to move to Paper Trails for payroll?

Yes. Our implementation team handles the transition from start to finish to ensure accuracy and minimal disruption. We’ll securely transfer your existing payroll and employee data, verify all tax information, and set up your system based on your unique business structure. You’ll also receive personalized training and ongoing support from our Maine-based specialists—so you can feel confident running your first payroll with Paper Trails from day one.

How does Paper Trails integrate with our existing systems?

Paper Trails can connect seamlessly with most of the tools and systems your business already uses—such as accounting software, benefits carriers, and timekeeping systems. Through the isolved People Cloud platform, data flows automatically between payroll, HR, and finance, reducing duplicate entry and improving accuracy. Our implementation team reviews your current setup, identifies the best integrations, creates custom macros, and ensures a smooth, efficient connection between every system you rely on.

Can Paper Trails help us maintain compliance across multiple states?

Absolutely. Managing a workforce across several states can create complex wage, tax, and leave law challenges. Paper Trails monitors state and federal regulations to help you stay compliant wherever your employees work. We handle tax filings, wage updates, and reporting requirements automatically, while our HR consultants provide proactive guidance on changing laws—from Maine’s Paid Family and Medical Leave program to multi-state payroll compliance and employee handbooks.

What clients are saying about the team at Paper Trails

We love Paper Trails! Such speedy and personalized service, and everyone who works there is incredibly helpful and knowledgeable. We switched to a large national payroll company for one year, and it was the worst decision. As soon as that year was up, we RAN back to Paper Trails. Look no further!!

Colby Marvin Bracy
The Nonantum Resort

We began with Paper Trails at the beginning of 2020 and have never once regretted the decision. Jeff, Chris, and Teresa have all made the process amazingly seamless which has let us focus on so many other important things to continue to grow our business. Paper Trails has saved me countless hours and headaches over the last few years. Congdon’s Doughnuts is better equipped for future growth thanks to Paper Trails.

Jillian Shomphe
Congdon's Doughnuts

For Employees

For Employers

Payroll and HR for Medium Sized Businesses

Mid-Sized Business Payroll & HR Software

Core Features of Our Services for Mid-Sized Businesses

Multi-State Payroll & Compliance

Dedicated HR Support

Integrated Benefits Administration

Employee Experience & Engagement

Security & Protection

Real-Time Insights & Reporting

Additional Tools

Stay Compliant Across Multiple States

Extend Your HR Team’s Capacity

Streamline Enrollment and Engagement

Empower Your Team with Tools That Make Life Easier

Keeping Your Data Safe and Secure

Make Data-Driven Decisions

Enhance Your Business With Streamlined Tools

Core Features of Our Services For Mid-Sized Businesses

Your Business Is Evolving—Your Payroll Should Too.

Benefits of Using a Payroll Software Geard For Mid-Sized Businesses

Scalable & Compliant Payroll Processing

Multi-State Compliance Made Simple

Centralized Workforce Data

Seamless Benefits & HR Integration

Advanced Reporting & Analytics

Enterprise-Level Security & Protection

Mid-Sized Business Payroll & HR FAQ's

How does HCM (Human Capital Management) software benefit mid-sized businesses?

How does Paper Trails help support growing businesses?

What essential features do medium-sized businesses need in payroll software?

Is it simple to move to Paper Trails for payroll?

How does Paper Trails integrate with our existing systems?

Can Paper Trails help us maintain compliance across multiple states?

Why Work With Paper Trails?

Local Support, Real People

Mid-Sized Business Focused

Hands-On Implementation

Regulatory Expertise

Deep Industry Experience

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What clients are saying about the team at Paper Trails