Why outsource payroll?

Outsourcing payroll saves time, reduces errors, and keeps your business compliant with tax laws and labor regulations. Instead of worrying about tax deadlines, changing rules, or complicated pay situations, you can rely on experts who process payroll every day. This frees up business owners and managers to focus on growing the business instead of managing paperwork - often at a fraction of the cost of hiring internal payroll experts.

What is enterprise payroll?

Enterprise payroll is the end-to-end process of paying a large, complex workforce accurately and on time—across multiple locations, entities, and states—while staying compliant with wage and hour laws, taxes, benefits, garnishments, and GL rules. It goes beyond cutting checks: think automated audits, multi-state tax handling, role-based controls, deep reporting, and seamless connections to HR, time, benefits, and accounting systems.

How can I switch payroll providers?

Switching is straightforward when you follow a clear plan. Pick a go-live date (quarter or year start is ideal, but mid-cycle works); gather essentials (entity info, bank details, pay schedules, employee master data, YTD earnings/taxes, PTO balances, deductions, garnishments, and GL mappings); confirm state/local tax registrations and rates; connect time/attendance, benefits carriers, retirement, and ERP/GL exports; run a parallel payroll and reconcile results; communicate to employees (self-service setup, MFA, pay options); close out your prior provider (final run, tax filings responsibility, report downloads, turn off debits); then go live with post-payroll audits. With Paper Trails, we project-manage the whole transition and do the heavy lifting so your team isn’t stuck in the weeds. Contact our team here to learn more!

Does your payroll system integrate with HR processes?

Yes. Our payroll software is part of an integrated HCM stack that connects applicant tracking, time and attendance, benefits administration, learning, performance, and your accounting/ERP. With Paper Trails, data flows securely between systems via APIs and scheduled exports, cutting duplicate entry and ensuring one source of truth for people data, payroll, and reporting.

Why is your payroll software unique for larger businesses?

You get the best of both worlds: isolved’s enterprise HCM platform—payroll, time, benefits, recruiting, Predictive People Analytics, Compensation Management, Performance and Learn & Grow—paired with Paper Trails’ local, compliance-first partnership. We configure to your workflows, integrate with the tools you already use, and back it with real humans, proactive education (webinars, blogs, guides), and hands-on onboarding. The result is enterprise-grade capability with the personal support your team actually uses.

What kind of customer support do you offer?

Unlike national providers that route you through 1-800 numbers and call queues, Paper Trails provides direct access to a dedicated support team that knows your business. Enterprise clients work with real people—local experts who understand complex regulations like Maine PFML and multi-state payroll rules. You’ll get live phone support, proactive communication, and ongoing resources like webinars, guides, and blogs, so your team always feels supported without getting lost in a ticket system.

How secure is your platform?

isolved, our payroll platform, is SOC 1 Type II audited and built with multi-factor authentication, role-based permissions, and advanced security protocols to keep sensitive HR and payroll data protected. At Paper Trails, we take security a step further by educating clients on fraud prevention, helping employees set up MFA, and sharing real-time alerts when new risks emerge. You can trust that your payroll and HR information is both secure and accessible only to the right people, when they need it.

Payroll and HR for Large Companies

Enterprise organizations operate across multiple locations, departments, and even states—managing hundreds of employees with different roles, pay structures, and compliance requirements. Handling complex payroll and HR at scale requires more than just basic software. Streamline operations with enterprise payroll and HR solutions designed to reduce risk, increase efficiency, and support a growing workforce.

Get Started

Running a large organization means managing a complex workforce across multiple locations, departments, and pay structures. Behind every successful enterprise is a system that keeps payroll accurate, employees engaged, and compliance risks under control.

Whether your business spans states, industries, or thousands of employees, the Paper Trails platform powered by isolved is designed to scale with you. From streamlining payroll and HR processes to delivering advanced analytics and compliance tools, we help enterprise leaders focus less on administration and more on driving growth and strategy.

Core Features of Our Services for Large Businesses

Payroll Accuracy at Scale
Compliance & Risk Management
Workforce Management
Employee Experience & Engagement
Data & Insights
Security & Protection

Keep Complex Payroll Simple

Large organizations juggle thousands of employees across multiple departments, states, and pay structures. Our payroll software automates calculations, reduces manual entry, and runs built-in audits to catch errors before they become costly. You can preview your general ledger instantly, streamline wage and tax filing, and handle multiple pay groups, departments, and locations in one platform—so every payroll is accurate, on time, and compliant.

Payroll processing at scale for large companies with multiple pay groups and locations

Stay Ahead of Ever-Changing Laws

The bigger your workforce, the more compliance risks you face. From ACA reporting and FLSA rules to Maine-specific laws like Paid Family and Medical Leave, we help you stay aligned with regulations that impact your business. Our system automatically applies wage and tax updates across states and offers tools to manage garnishments, COBRA, and retirement plan eligibility.

But compliance isn’t just about technology—it’s also about education. Paper Trails provides ongoing resources like live webinars, in-depth blog articles, and downloadable guides to keep your team informed on new regulations and best practices. By combining the right tools with proactive education, we help you minimize risk, avoid costly mistakes, and maintain confidence that your business is covered.

Compliance and risk management support for large employers in Maine and beyond

Simplify Onboarding, Time Tracking, and Benefits

Managing shifts, overtime, and attendance for hundreds—or even thousands—of employees can quickly become overwhelming. Our workforce management tools give you visibility into labor costs, track hours in real time, and help prevent blended overtime surprises. Remote and hybrid staff can punch in from anywhere, while geo-fenced reporting ensures accountability. Automated alerts for missed punches and overtime help managers correct issues before payroll is processed, keeping your team efficient and productive.

On top of time and attendance tracking, isolved makes benefits administration easier for both HR teams and employees. Self-service enrollment, automated eligibility tracking, and seamless integrations with carriers and retirement providers reduce paperwork and ensure accuracy. By managing benefits alongside payroll and time, you save time, cut errors, and provide employees with clarity and control over their total compensation.

Time, attendance, and benefits tools for managing a large workforce

Empower Your Team at Every Level

A strong employee experience is critical to retention—especially in large organizations. With isolved’s Adaptive Employee Experience, employees can onboard into your organization and access pay stubs, PTO balances, and benefits from any device. Built-in collaboration, recognition, and survey tools keep employees connected to company culture and give leaders real-time feedback on engagement.

And because today’s workforce expects growth opportunities, isolved Learn & Grow makes it simple to deliver training and development at scale. With access to 95,000+ courses, personalized learning paths, and gamification tools, employees can continuously build skills while staying compliant with industry requirements.

Employee self-service app for pay stubs, PTO, and benefits at large organizations

Turn Data Into Strategy

Leaders of large companies need more than just reports—they need actionable insights. With our tools, you can monitor turnover trends, forecast hiring needs, and compare compensation benchmarks to stay competitive. Configurable dashboards make it easy to track the KPIs that matter most to your organization, from cost-to-hire to employee tenure. Armed with real-time analytics, you can make faster, smarter decisions that support both compliance and long-term growth.

HR analytics dashboard helping enterprise leaders track turnover and labor costs

Protect Your Sensitive Information

Enterprise organizations manage massive amounts of personal and financial data, making security a top priority. Our software is built with multi-factor authentication, role-based permissions, and SOC 1 Type II audited processes to safeguard your information. Payroll data flows securely across the platform, reducing the risks of re-entry errors and unauthorized access.

At Paper Trails, we take data protection a step further by educating clients on fraud prevention and sharing best practices through our webinars, guides, and alerts. With payroll and HR at the center of your business, you can trust that sensitive information—like wages, tax records, and employee files—is secure, compliant, and always accessible to the right people when they need it.

Secure payroll and HR data protection for enterprise organizations

Core Features of Our Services For Large Businesses

Large organizations juggle thousands of employees across multiple departments, states, and pay structures. Our payroll software automates calculations, reduces manual entry, and runs built-in audits to catch errors before they become costly. You can preview your general ledger instantly, streamline wage and tax filing, and handle multiple pay groups, departments, and locations in one platform—so every payroll is accurate, on time, and compliant.
The bigger your workforce, the more compliance risks you face. From ACA reporting and FLSA rules to Maine-specific laws like Paid Family and Medical Leave, we help you stay aligned with regulations that impact your business. Our system automatically applies wage and tax updates across states and offers tools to manage garnishments, COBRA, and retirement plan eligibility.

But compliance isn’t just about technology—it’s also about education. Paper Trails provides ongoing resources like live webinars, in-depth blog articles, and downloadable guides to keep your team informed on new regulations and best practices. By combining the right tools with proactive education, we help you minimize risk, avoid costly mistakes, and maintain confidence that your business is covered.
Managing shifts, overtime, and attendance for hundreds—or even thousands—of employees can quickly become overwhelming. Our workforce management tools give you visibility into labor costs, track hours in real time, and help prevent blended overtime surprises. Remote and hybrid staff can punch in from anywhere, while geo-fenced reporting ensures accountability. Automated alerts for missed punches and overtime help managers correct issues before payroll is processed, keeping your team efficient and productive.

On top of time and attendance tracking, isolved makes benefits administration easier for both HR teams and employees. Self-service enrollment, automated eligibility tracking, and seamless integrations with carriers and retirement providers reduce paperwork and ensure accuracy. By managing benefits alongside payroll and time, you save time, cut errors, and provide employees with clarity and control over their total compensation.
A strong employee experience is critical to retention—especially in large organizations. With isolved’s Adaptive Employee Experience, employees can onboard into your organization and access pay stubs, PTO balances, and benefits from any device. Built-in collaboration, recognition, and survey tools keep employees connected to company culture and give leaders real-time feedback on engagement.

And because today’s workforce expects growth opportunities, isolved Learn & Grow makes it simple to deliver training and development at scale. With access to 95,000+ courses, personalized learning paths, and gamification tools, employees can continuously build skills while staying compliant with industry requirements.
Leaders of large companies need more than just reports—they need actionable insights. With our tools, you can monitor turnover trends, forecast hiring needs, and compare compensation benchmarks to stay competitive. Configurable dashboards make it easy to track the KPIs that matter most to your organization, from cost-to-hire to employee tenure. Armed with real-time analytics, you can make faster, smarter decisions that support both compliance and long-term growth.
Enterprise organizations manage massive amounts of personal and financial data, making security a top priority. Our software is built with multi-factor authentication, role-based permissions, and SOC 1 Type II audited processes to safeguard your information. Payroll data flows securely across the platform, reducing the risks of re-entry errors and unauthorized access.

At Paper Trails, we take data protection a step further by educating clients on fraud prevention and sharing best practices through our webinars, guides, and alerts. With payroll and HR at the center of your business, you can trust that sensitive information—like wages, tax records, and employee files—is secure, compliant, and always accessible to the right people when they need it.

Our Solutions to Common Payroll Challenges

From pay transparency to a changing workforce and multi-location time tracking, here is how the right payroll platform helps large organizations stay accurate as they grow.

Pay Transparency

When employees can easily see their pay stubs, W-2s, and PTO balances, it builds trust and reduces confusion. Our platform gives your team 24/7 access to their payroll information, so they stay informed without having to ask managers for routine details.

Dynamic Workforce Needs

Your workforce changes constantly—whether it’s seasonal staff, remote employees, or multiple pay rates across departments. Our payroll system is flexible enough to handle these things—keeping payroll accurate as your team evolves.

Time & Attendance

Tracking hours for hundreds of employees across multiple locations is no small task. Our integrated time and attendance tools simplify tracking, reduce errors, and sync directly with payroll—helping you stay compliant while keeping labor costs under control.

Integrating Payroll with Overall HR Processes

When payroll connects to the rest of your HR systems, large organizations cut duplicate work, save time, and stay ahead of compliance requirements.

Seamless Integration

Enterprise businesses rely on multiple systems to operate. isolved connects with your accounting, benefits, and workforce platforms, creating a streamlined flow of information across your entire organization.

Increase Efficiency

Manual payroll tasks drain time and energy. With automation, real-time dashboards, and self-service tools, our system helps reduce stress so HR can focus on people, not paperwork.

Ensuring Compliance

Enterprise companies face complex, evolving laws. Our platform and experts help you stay ahead of multi-state rules, wage laws, and reporting needs, reducing costly compliance risks.

Enterprise Payroll & HR FAQs

Outsourcing payroll saves time, reduces errors, and keeps your business compliant with tax laws and labor regulations. Instead of worrying about tax deadlines, changing rules, or complicated pay situations, you can rely on experts who process payroll every day. This frees up business owners and managers to focus on growing the business instead of managing paperwork - often at a fraction of the cost of hiring internal payroll experts.
Enterprise payroll is the end-to-end process of paying a large, complex workforce accurately and on time—across multiple locations, entities, and states—while staying compliant with wage and hour laws, taxes, benefits, garnishments, and GL rules. It goes beyond cutting checks: think automated audits, multi-state tax handling, role-based controls, deep reporting, and seamless connections to HR, time, benefits, and accounting systems.
Switching is straightforward when you follow a clear plan. Pick a go-live date (quarter or year start is ideal, but mid-cycle works); gather essentials (entity info, bank details, pay schedules, employee master data, YTD earnings/taxes, PTO balances, deductions, garnishments, and GL mappings); confirm state/local tax registrations and rates; connect time/attendance, benefits carriers, retirement, and ERP/GL exports; run a parallel payroll and reconcile results; communicate to employees (self-service setup, MFA, pay options); close out your prior provider (final run, tax filings responsibility, report downloads, turn off debits); then go live with post-payroll audits. With Paper Trails, we project-manage the whole transition and do the heavy lifting so your team isn’t stuck in the weeds. Contact our team here to learn more!
Yes. Our payroll software is part of an integrated HCM stack that connects applicant tracking, time and attendance, benefits administration, learning, performance, and your accounting/ERP. With Paper Trails, data flows securely between systems via APIs and scheduled exports, cutting duplicate entry and ensuring one source of truth for people data, payroll, and reporting.
You get the best of both worlds: isolved’s enterprise HCM platform—payroll, time, benefits, recruiting, Predictive People Analytics, Compensation Management, Performance and Learn & Grow—paired with Paper Trails’ local, compliance-first partnership. We configure to your workflows, integrate with the tools you already use, and back it with real humans, proactive education (webinars, blogs, guides), and hands-on onboarding. The result is enterprise-grade capability with the personal support your team actually uses.
Unlike national providers that route you through 1-800 numbers and call queues, Paper Trails provides direct access to a dedicated support team that knows your business. Enterprise clients work with real people—local experts who understand complex regulations like Maine PFML and multi-state payroll rules. You’ll get live phone support, proactive communication, and ongoing resources like webinars, guides, and blogs, so your team always feels supported without getting lost in a ticket system.
isolved, our payroll platform, is SOC 1 Type II audited and built with multi-factor authentication, role-based permissions, and advanced security protocols to keep sensitive HR and payroll data protected. At Paper Trails, we take security a step further by educating clients on fraud prevention, helping employees set up MFA, and sharing real-time alerts when new risks emerge. You can trust that your payroll and HR information is both secure and accessible only to the right people, when they need it.

What Clients Are Saying About Paper Trails

Managing our weekly payroll is a constantly evolving process, with ever-changing variables that require careful attention and know-how. From adjusting for overtime and new hires to ensuring compliance with regulations, every week presents unique challenges. Having a reliable partner like Paper Trails has made all the difference, providing the support and knowledge needed to navigate these complexities seamlessly.

We are incredibly happy with the service Paper Trails provides. Their support and expertise in payroll have been invaluable to our business.

Tim Landry
Northeast Safety, Inc

We began with Paper Trails at the beginning of 2020 and have never once regretted the decision. Jeff, Chris, and Teresa have all made the process amazingly seamless which has let us focus on so many other important things to continue to grow our business. Paper Trails has saved me countless hours and headaches over the last few years. Congdon’s Doughnuts is better equipped for future growth thanks to Paper Trails.

Jillian Shomphe
Congdon's Doughnuts

Payroll and HR for Large Companies

Strengthen Enterprise Operations with Payroll and HR Software

Core Features of Our Services for Large Businesses

Payroll Accuracy at Scale

Compliance & Risk Management

Workforce Management

Employee Experience & Engagement

Data & Insights

Security & Protection