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Paper Trails Privacy Policy

 

PRIVACY POLICY

Last Updated May 1, 2026

This privacy notice for Paper Trails ("we," "us," or "our") describes how and why we might collect, store, use, and/or share ("process") “your information” (sometimes referred to as “your personal information” or “personal information”, as identified and defined in Section 1 below) when you:

    • Visit our website at papertrails.com, or any website of ours that links to this privacy notice; or
    • Engage with us in other related ways, including any educational/informational webinar, sales, marketing, or other events hosted or sponsored by us (collectively, the ("Services").

 

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at payroll@papertrails.com.

 

If you are a client of Paper Trails, this Privacy Policy shall only apply to the extent that you are using the Services and our processing of your information is not covered by the Terms of Service. If you are a client of Paper Trails the Terms of Service will supersede any part of this Privacy Policy concerning the same or similar subject matter and in the event of a conflict between the provisions of the Terms of Service and this Privacy Policy, the Terms of Service will control.

 

 

1. WHAT INFORMATION DO WE COLLECT?

Personal Information You Disclose to Us

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

 

Your personal information we collect may include:

    • Names
    • Phone numbers
    • Email addresses
    • Mailing addresses
    • Job titles
    • Number of employees
    • Contact preferences
    • Other information you voluntarily provide to us

 

Information Automatically Collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, and information about how and when you use our Services.

 

The information we collect includes:

    • Log and Usage Data. Service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services.
    • Device Data. Information about your computer, phone, tablet, or other device used to access the Services, including IP address, device and application identification numbers, browser type, hardware model, and operating system.
    • Location Data. Information about your device's location, which can be either precise or imprecise. You can opt out of allowing us to collect this information by disabling Location settings on your device.

 

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your personal information for a variety of reasons, including:

    • To deliver and facilitate delivery of Services to you.
    • To respond to user inquiries and offer support.
    • To request feedback and contact you about your use of our Services and whether you are interested in becoming our client.
    • To send you marketing and promotional communications (you may opt out at any time).
    • To protect our Services through fraud monitoring and prevention.
    • To evaluate and improve our Services, products, marketing, and your experience.

 

 

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may share your personal information in the following situations:

    • Business Transfers. We may share or transfer your information in connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business.
    • Google Analytics. We may share your information with Google Analytics to track and analyze use of the Services. To opt out, visit https://tools.google.com/dlpage/gaoptout.

 

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.

 

5. HOW LONG DO WE KEEP YOUR INFORMATION?

When we have not interacted with you for a period of at least six (6) months , we will either delete or securely store it and isolate it from further processing until deletion occurs

 

6. HOW DO WE KEEP YOUR INFORMATION SAFE?

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, no electronic transmission over the Internet or information storage technology can be guaranteed 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

 

7. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18, or that you are the parent or guardian of a minor and consent to such minor's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, reasonable measures to delete such data. Please contact us at payroll@papertrials.com if you believe we may have collected data from a child under 18.

 

8. WHAT ARE YOUR PRIVACY RIGHTS?

Depending on where you are located, applicable privacy law may give you certain rights regarding your personal information, including the right to: (i) request access and a copy of your personal information; (ii) request rectification or erasure; (iii) restrict processing; (iv) data portability; and (v) not be subject to automated decision-making.

 

Withdrawing Your Consent: If we rely on your consent to process your personal information, you have the right to withdraw that consent at any time by completing this form here. This will not affect the lawfulness of any processing carried out before withdrawal.

 

9. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems include a Do-Not-Track ("DNT") feature you can activate to signal your preference not to have data about your online browsing monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals. If a standard is adopted that we must follow in the future, we will inform you in a revised version of this Privacy Policy.

 

10. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

Yes. If you are a resident of any U.S. state with applicable consumer privacy legislation you may have specific rights regarding your personal information. As additional state privacy laws are enacted and become effective, we will honor the rights they confer to the extent required by law.

 

Core rights that may apply to you, depending on your state of residence, include:

    • Right to know whether we are processing your personal data
    • Right to access your personal data and obtain a copy
    • Right to correct inaccuracies in your personal data
    • Right to request deletion of your personal data
    • Right to opt out of the processing of your personal data for purposes of targeted advertising, the sale of personal data, or profiling that produces legal or similarly significant effects
    • Right to non-discrimination for exercising your privacy rights
    • Right to limit the use and disclosure of sensitive personal information (where applicable)

 

These rights are not absolute; in certain circumstances we may decline your request as permitted by applicable law. To submit a request to exercise any of these rights, please contact us here.

 

Opting Out of Marketing: You can unsubscribe from marketing communications at any time by clicking the unsubscribe/manage preferences link in our emails or contacting us directly.

 

Cookies: Most web browsers are set to accept cookies by default. You can usually set your browser to remove or reject cookies, though this may affect certain features of our Services.

 

12. DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we do from time to time. The updated version will be indicated by an updated date at the top of this notice and will be effective as soon as it is accessible. If we make material changes, we may notify you by posting a prominent notice or by sending you a direct notification. By using the Services you accept the current Privacy Policy.

 

13. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, please contact us:

 

Paper Trails, Inc

10 Main Street, 2nd Floor

Kennebunk, ME 04043

United States

Email: payroll@papertrails.com