Pay as you go workers' comp administration
Comp-lete Control: Simplifying pay as you go workers’ comp
With large organizations broadening their services to encompass workers’ comp coverage, the stability of your client base may be threatened. While Paper Trails doesn’t sell insurance, we collaborate closely with both you and the workers’ comp carriers, ensuring wages are reported each payroll cycle for straightforward and accurate pay as you go workers’ comp billing.
Simplifying your clients' lives
- Paper Trails allows clients to use the workers' comp pay as you go method to navigate premiums more efficiently and effectively.
- We can build organizational structure in our system that ensures employee wages are accurately assigned to the correct workers’ comp class code, reflecting their specific roles.
- Automatically transmit wage and class code data to both local and national workers’ compensation carriers post-payroll, eliminating manual submissions by employers.
- Paper Trails meticulously reviews, prepares, and files your year-end workers’ compensation audit, ensuring continuous coverage and no surprises, thanks to weekly payroll reporting.
How does pay as you go workers' comp work?
Pay as you go workers’ comp enables businesses to make smaller, more precise premium payments each cycle, aligned with actual payroll. This method replaces large annual lump sums, serving as a cash flow management tool for small businesses.
Setup
Initially, the insurance agent registers the client in the workers' comp pay as you go program via the insurance carrier. Then the insurance agent informs them of the collaborative partnership with Paper Trails for a seamless and efficient payroll integration process.
Calculate
Accurately calculate your insurance premium based on the exact amount of payroll for each pay cycle. This method guarantees that premiums are perfectly aligned with actual payroll expenses, providing a highly precise and effective way to manage and control your insurance costs.
Transmit
Paper Trails securely transmits wage reports along with class code details to the insurance carrier each pay period. Subsequently, the carrier calculates the due premium and directly bills the client by debiting their checking account within 2-3 business days following the pay date.
Audit
By aligning payments closely with real-time payroll data, the audit process becomes smoother, with accurate premium calculations significantly lowering the risk of discrepancies at year end. Paper Trails can prepare and submit the audit on behalf of the client.
Who do we integrate with?
Paper Trails currently integrates with numerous workers’ compensation carriers. These include: MEMIC, Eastern Alliance, Next Insurance Acadia, Travelers, Hartford, SmartPay, AmTrust, Hanover, and many more!
Real businesses. Real solutions.
Dr. Tim Coffin, Slocum Chiropractic
Kelsey Herrick, Audet Enterprises
You handle the work. We’ll handle the paperwork.
