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Payroll and HR for manufacturing companies

Manufacturing businesses run on precision and efficiency—and your payroll and HR operations should too. From managing multiple shifts and pay rates to staying compliant with labor laws and safety regulations, the administrative burden can pile up fast. We simplify payroll, HR, and compliance management so your team can focus on production, quality, and growth—not paperwork.

Fill out the form below for a quote, demo or more information and a member of our team will be in touch.
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Payroll and HR Software for Manufacturing Companies

Running a manufacturing business means more than keeping the production line moving. Between managing a skilled (and often short-handed) workforce, maintaining compliance with evolving labor and safety laws, and controlling rising labor costs, manufacturers face constant operational pressure.

Our payroll and HR solutions are built to meet the demands of the manufacturing world. Whether you’re navigating complex shift schedules, tracking labor costs across departments, onboarding seasonal or temp workers, or ensuring OSHA compliance, our tools reduce administrative headaches and increase accuracy—so your team can focus on productivity, quality, and growth.

 

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Importance of Payroll and HR Software for Manufacturing Businesses

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Managing tipped and non-tipped employees

Tracking reported tips, managing tip pooling arrangements, and calculating FICA tip credits can quickly become overwhelming. Staying compliant with tip-related regulations and reporting is complex, and a single mistake can lead to penalties or audits.

 

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Handling multi-roles and various pay rates

In many restaurants, employees work multiple roles—sometimes even across different locations—with different pay rates for each. Calculating blended overtime and ensuring accurate pay each shift is tedious, error-prone, and time-consuming.

 

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Staying compliant with evolving labor laws

Federal and state labor laws are constantly changing. From Maine’s Earned Paid Leave and Paid Family and Medical Leave Program to minimum wage updates and employee classification rules, staying compliant takes time, attention, and up-to-date knowledge.

 

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Employee turnover, hiring, and onboarding

With high turnover and seasonal staffing needs, you're constantly bringing on new employees. Without an efficient process in place, sourcing candidates, hiring, and onboarding becomes a paperwork headache—slowing down operations and increasing the risk of errors.

 

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Increase your efficiency

Juggling multiple shifts, departments, and pay structures manually slows down production. Automating time tracking, payroll, and scheduling reduces errors, saves admin time, and keeps your teams on task.

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Ensure labor compliance

Manufacturers face strict state and federal laws—like FLSA, OSHA, and Maine-specific rules. Our system tracks changes, automates wage calculations, and keeps records to help you stay audit-ready.

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Accurate labor tracking

Controlling labor costs is essential in manufacturing. We help you track time by job, department, or project—so you can budget, forecast, and report with total visibility and confidence.

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Improve employee morale

A modern HR experience supports retention in a tight labor market. With mobile access, digital onboarding, and training tools, employees feel valued, informed, and ready to grow in their roles.

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Key Payroll and HR Features of Our Software

Labor Allocation & Department Tracking

Easily track labor costs by department, shift, job code, or project. Our software supports precise labor allocation and GL mapping—giving manufacturers accurate visibility into where labor dollars are being spent.

License & Certification Tracking

Track safety certifications, forklift licenses, OSHA requirements, and more by employee or role. Automated alerts help you stay ahead of expirations and maintain compliance on the floor.

Customized Role-based Access

Managers and supervisors can be granted tailored access to review timecards, approve scheduling changes, and assist with employee needs—reducing HR bottlenecks and keeping operations moving.

Workers' Comp Administration

Break down workers' comp premiums by department or classification code. Pay-as-you-go billing based on real-time payroll keeps cash flow steady and simplifies reporting to your carrier.

People Analytics & Dashboards

Visualize trends in overtime, headcount, turnover, and more. Use built-in dashboards to track labor efficiency, forecast staffing needs, and stay ahead of compliance risks.

Custom Software Integrations

We can build integrations with your existing systems to eliminate manual entry and reduce errors. Custom integrations improve workflow and ensure your data stays in sync across systems.

General Ledger Integration

We’ll build custom general ledger reports tailored to your accounting system or QuickBooks, making it easy to reconcile and report payroll expenses.

Expense Reimbursement

Reimburse PPE, uniforms, tools, or mileage directly through payroll. Simplify your expense workflows and ensure employees are paid accurately and on time.

Empowered Employees

A streamlined payroll and HR platform improves retention and strengthens your internal brand. By offering digital onboarding, clear benefit access, and modern tools, you stand out in a competitive hiring market. Payroll and HR tasks can be accessed by employees 24/7 from any device.

Automated Shift Differentials & Overtime

Handle complex schedules with ease. Whether you're paying for night shifts, weekend work, or blended overtime across job roles, our system automates calculations to ensure accurate paychecks every time.

OSHA Incident Management

Stay compliant and ready for audits with built-in tools to log, track, and report workplace incidents. Our system makes it easy to record injuries, illnesses, and safety events, automatically generate required OSHA forms (like the 300, 300A, and 301), and maintain detailed records by location or department. With proactive alerts and customizable reporting, you can spot trends, improve safety protocols, and reduce the risk of costly penalties.

Custom Reporting

Generate reports on payroll, job costing, overtime, or compliance—all customized to your plant's structure. Export labor data by line, product type, department, or location for audits and strategic planning.

Mobile Time Tracking & Scheduling

Track employee hours from the production floor or off-site job locations with mobile punch tools and geofencing. Prevent time theft, monitor attendance, and support accurate job costing in real time.

Applicant Tracking & Onboarding

Quickly fill production roles with mobile-optimized job postings, resume tracking, and streamlined electronic onboarding. Get new hires trained and on the line faster with less admin work.

Benefits Management & ACA Compliance

Offer competitive benefits to attract and retain skilled labor. Automate eligibility tracking, payroll deductions, and ACA compliance—without adding to your administrative load.

HR Consulting Support

Need help navigating evolving compliance laws or building HR policies for your plant? Our team of consultants is here to provide strategic support and ensure you’re always one step ahead.

Employee Learning & Development

Create learning tracks for new hires, track safety training completions, and stay OSHA-compliant with our built-in LMS. Great for manufacturers looking to reskill or cross-train their workforce.

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Production Lines Running Smooth—But Payroll’s a Mess?

Let’s streamline your workforce operations with tools built for manufacturers.

Let's Talk!
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Types of Manufacturing Businesses We Serve

Manufacturing Payroll & HR

Light Manufacturing & Assembly Plants

These operations often rely on lean teams that manage multiple roles and shifts, with labor costs needing to be tightly controlled. High turnover, entry-level labor, and detailed job costing all add complexity to payroll and HR.

We help by automating time tracking with mobile punches and geofencing, managing overtime and blended rates, and providing real-time labor allocation by department or cost center. Our system streamlines hiring, onboarding, and shift scheduling, while giving managers the tools to track training, certifications, and job performance with ease.

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Food & Beverage Manufacturing

Food processing plants face regulatory hurdles from agencies like the FDA and OSHA, and must maintain strict employee records, safety training, and labor documentation. These facilities often run multiple shifts and use seasonal or temp labor to meet demand.

Our tools support complex shift structures, automate training tracking, and ensure safety certifications stay current. We help F&B manufacturers handle payroll for hourly, seasonal, and contingent workers accurately, while staying compliant with evolving federal and state employment laws.

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Industrial & Heavy Equipment Manufacturing

These businesses operate with skilled labor, union or trade-specific requirements, and large facilities spread across departments or even locations. Labor tracking, overtime, safety compliance, and internal training programs are critical.

We support these operations with advanced labor tracking, job role and department coding, and automated reporting. Our software simplifies workers’ comp administration, helps manage OSHA training logs, and provides tools for scheduling, compliance audits, and employee learning—all while reducing time spent on manual processes.

Light Manufacturing & Assembly Plants

These operations often rely on lean teams that manage multiple roles and shifts, with labor costs needing to be tightly controlled. High turnover, entry-level labor, and detailed job costing all add complexity to payroll and HR.

We help by automating time tracking with mobile punches and geofencing, managing overtime and blended rates, and providing real-time labor allocation by department or cost center. Our system streamlines hiring, onboarding, and shift scheduling, while giving managers the tools to track training, certifications, and job performance with ease.

Manufacturing Payroll & HR
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Food & Beverage Manufacturing

Food processing plants face regulatory hurdles from agencies like the FDA and OSHA, and must maintain strict employee records, safety training, and labor documentation. These facilities often run multiple shifts and use seasonal or temp labor to meet demand.

Our tools support complex shift structures, automate training tracking, and ensure safety certifications stay current. We help F&B manufacturers handle payroll for hourly, seasonal, and contingent workers accurately, while staying compliant with evolving federal and state employment laws.

Industrial & Heavy Equipment Manufacturing

These businesses operate with skilled labor, union or trade-specific requirements, and large facilities spread across departments or even locations. Labor tracking, overtime, safety compliance, and internal training programs are critical.

We support these operations with advanced labor tracking, job role and department coding, and automated reporting. Our software simplifies workers’ comp administration, helps manage OSHA training logs, and provides tools for scheduling, compliance audits, and employee learning—all while reducing time spent on manual processes.

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FAQs for Manufacturing Payroll & HR

How can HR and payroll software help address labor shortages and high turnover in manufacturing?

Manufacturing businesses face increasing pressure to find and keep skilled labor. Our system helps you attract, hire, and retain employees with integrated applicant tracking, digital onboarding, and mobile-friendly self-service tools. You can streamline hiring, get new employees on the floor faster, and offer better workplace experiences that support retention—especially in a competitive labor market.

How does Paper Trails help manufacturers manage complex time tracking and shift schedules?

We support automated time tracking with mobile punches, geofencing, and flexible scheduling features. Whether you need to track shift differentials, blended overtime, or department-specific labor costs, our system is built to handle even the most complex scheduling and payroll rules—reducing errors and freeing up admin time.

What compliance risks should manufacturers be aware of, and how does your system help?

Manufacturers must navigate regulations like FLSA, OSHA, and state-specific labor laws—including minimum wage changes, paid leave mandates, and safety training requirements. Our software automates compliance tracking for things like certifications, overtime calculations, employee classifications, and policy sign-offs—keeping your operation audit-ready and protected.

Can your platform track employee certifications, licenses, and training for safety and compliance?

Yes. We offer automated tracking for certifications, OSHA training, and role-based compliance requirements. You'll receive alerts before credentials expire and can assign and track completion of training courses—helping ensure your team stays safe and compliant on the shop floor.

What HR tools are available for managing a multi-shift, multi-location workforce?

Our system offers customizable manager access, department-level labor allocation, and reporting tools tailored to your business structure. You can assign permissions by role, track labor across facilities, and generate reports to analyze trends by shift, location, or department—supporting smarter workforce planning.

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Tired of Clocking In Late on Payroll & Compliance?

Keep your operations efficient with HR and payroll solutions made for the manufacturing floor.

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Why Work With Paper Trails?

Choosing the right HR and payroll partner is essential for manufacturers dealing with labor shortages, compliance requirements, and operational inefficiencies. At Paper Trails, we offer more than just payroll software—we provide hands-on support and industry-specific tools built to meet the unique challenges of manufacturing.

Local Support, Real People

Work with a Maine-based team that understands your needs—no call queues, just real people ready to help.

Focused Features

From shift differential calculations and labor allocation to certification tracking and compliance support, we understand the demands of manufacturing operations because we’ve supported businesses like yours every step of the way.

Hands-On Implementation

From setup to staff training, we’re there every step of the way to ensure a smooth transition and long-term success with your payroll and HR processes.

Deep Industry Experience

We work with manufacturers across Maine and beyond—from small fabrication shops to large-scale production facilities. We understand the unique operational, compliance, and workforce challenges you face at every stage of growth.

Regulatory Expertise

Our team stays on top of local, state, and federal mandates, ensuring you're always prepared for audits or legislative changes.

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What clients are saying about the team at Paper Trails

5-star

Managing our weekly payroll is a constantly evolving process, with ever-changing variables that require careful attention and know-how. From adjusting for overtime and new hires to ensuring compliance with regulations, every week presents unique challenges. Having a reliable partner like Paper Trails has made all the difference, providing the support and knowledge needed to navigate these complexities seamlessly.

We are incredibly happy with the service Paper Trails provides. Their support and expertise in payroll have been invaluable to our business.

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Tim Landry
Northeast Safety, Inc

5-star

Our company (D&C Home Care) switched from a mega payroll company to Paper Trails and we are so happy we did! The staff are extremely knowledgeable, professional and helpful! It's wonderful to have a local person you can pick up the phone and call if you have a question or a problem. Would highly recommend!!

 
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Wendi Saracino
D&C Home Care

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Is Your Payroll Situation Less than Perfect?

We’ll stay in the weeds to manage your payroll, Human Resources, and compliance needs.

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207.721.8575

10 Main Street, 2nd Floor Kennebunk, ME 04043

1 Bowdoin Mill Island, Suite 302 Topsham, Maine 04086

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