Paper Trails > Small Business Payroll

Maine small business payroll and HR solutions

Personalized small business payroll solutions to reduce your operational costs and maintain compliance.

With the evolving compliance challenges on small business owners, managing payroll and HR is difficult.

Small businesses with under 100 employees look for affordability and value – and that’s what we are all about! We pride ourselves in providing efficient, accurate and compliant services for small businesses. We are here to help you not only manage your payroll, but to easily navigate your HR needs!

Our payroll and HR solutions are fully customizable to allow us to help you manage your specific needs. Our suite of tools is constantly growing and we are always optimizing features to help meet new challenges and compliance issues as they evolve.

Maine Small Business Payroll & Tax

Get the flexibility and control of a powerful enterprise payroll system with personalized service from local experts who understand your business. The following items are included in our services.

What’s Included:

Dedicated payroll & HR expert assigned to your business. Each of our members works with businesses just like yours and will be side-by-side with you as you navigate this evolving legislative landscape.
Select the direct deposit and pay schedule that best fits your business’ needs and your employees’ budgets. Choose from weekly, bi-weekly, semi-monthly, and monthly direct deposits.
Enjoy unlimited payroll deductions, wage garnishments, and reports whenever you need them. Any employee changes flow directly into payroll to reduce errors and save time.
Tax reconciliation, payments and filings for quarterly and year-end federal and state tax forms while ensuring you’re always in compliance.
24/7 access for you and your employees. Employees can access their self-service account from their mobile app anywhere at anytime. As the employer, you gain access to the full online payroll portal allowing you to manage every aspect of your business.
Enjoy no-hassle paid time off tracking to streamline requests, manage balances and stay in compliance with state mandates.
Workers' comp-as-you-go administration allowing you tp pay your premium each pay period instead of upfront bills based on annual projections. We partner with local providers including MEMIC, Eastern Alliance, Acadia, and AmTrust to find a plan that meets your needs.
Electronically store and track employee documents, company assets, certifications, licenses and more. Stay in compliance with I-9 rules via E-verify integration.
Through integrations with select retirement carriers, Paper Trails will electronically transmit employee and employer retirement contributions.
We will build a custom general ledger report for easy integration to your accounting system or Quickbooks.
Let us create and deliver custom reports in the systemthat measure what matters most to you and your business.
Resources to keep you up-to-date including blog posts, checklists, podcast episodes and expert-led monthly trainings on a variety of payroll and HR compliance topics and software demos.
Additional features like integrations with TurboTax and Equifax’s The Work Number allow you to work smarter. The Employee Marketplace is a place where employees can take advantage of discounts and cash back on thousands of brands and save on items such as travel, entertainment, meals, retail. Plus, there's more tools for you - just ask!

Time Tracking & Scheduling

Time and attendance solutions help small businesses optimize time and eliminate errors related to time, paid time off, and scheduling. The following items are not included but can be added onto your payroll services.

What’s Included:

Integrated time and labor management to allow you to collect, manage and process time all in isolved People Cloud.
Choose from an array of physical time clocks or a mobile time clock through the self-service portal.
Easily approve time off requests. Monitor attendance/punches, track PTO, manage overtime and comp time, and receive notifications.
Develop an organization structure to manage labor cost within your organization. Employees can clock in and out of multiple departments, locations or jobs as you see fit.
Customized holiday, break/lunch, overtime, vacation, and alert rules based on department, role, or even government-mandated policies.
Enable employees to request and use paid time off with manager review & approval. Once approved, time off requests are automatically tracked and show up on a department or company-wide calendar for full visibility to the team.
Handle multiple work environments and track employee time across home offices, worksites, hybrid scenarios and more.
Eliminate time clock errors with geofencing—a way to create map boundaries and limit employee punches to within these boundaries.

Testimonials

The team at Paper Trails keeps my employee experience in line so I can focus on what we do best, digging holes and mowing lawns.

Brian Cloutier, Greenscapes of Maine

Paper Trails is THE BEST! They’ve provided me with service like I’ve never experienced before. They’re always one step ahead of me and keep my business up to date on changing regulations and new trends.