BEGIN:VCALENDAR VERSION:2.0 PRODID:-//Paper Trails//Year End Checklist//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Paper Trails Year End 2026 X-WR-TIMEZONE:America/New_York BEGIN:VTIMEZONE TZID:America/New_York BEGIN:STANDARD DTSTART:19701101T020000 RRULE:FREQ=YEARLY;BYMONTH=11;BYDAY=1SU TZOFFSETFROM:-0400 TZOFFSETTO:-0500 TZNAME:EST END:STANDARD BEGIN:DAYLIGHT DTSTART:19700308T020000 RRULE:FREQ=YEARLY;BYMONTH=3;BYDAY=2SU TZOFFSETFROM:-0500 TZOFFSETTO:-0400 TZNAME:EDT END:DAYLIGHT END:VTIMEZONE BEGIN:VEVENT UID:ye-000@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261102 DTEND;VALUE=DATE:20261103 SUMMARY:Year End: November to do list begins DESCRIPTION:Start the November items: verify employee mailing addresses\, confirm company information with Paper Trails\, and begin previewing W- 2s with each payroll dated after 11/1.\n\nFull checklist: https://papert rails.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Year End TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-001@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261111 DTEND;VALUE=DATE:20261112 SUMMARY:Veterans Day: Banks and Paper Trails CLOSED DESCRIPTION:Banks and Paper Trails are closed. Submit payroll early. Pay dates falling on this bank holiday move to the prior business day.\n\nFu ll checklist: https://papertrails.com/yearend\nQuestions: payroll@papert rails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:Veterans Day: Banks and Paper Trails CLOSED TRIGGER:-PT15H END:VALARM END:VEVENT BEGIN:VEVENT UID:ye-002@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261126 DTEND;VALUE=DATE:20261127 SUMMARY:Thanksgiving: Banks and Paper Trails CLOSED DESCRIPTION:Banks and Paper Trails are closed.\n\nFull checklist: https:/ /papertrails.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:Thanksgiving: Banks and Paper Trails CLOSED TRIGGER:-PT15H END:VALARM END:VEVENT BEGIN:VEVENT UID:ye-003@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261127 DTEND;VALUE=DATE:20261128 SUMMARY:Day after Thanksgiving: Paper Trails CLOSED (banks open) DESCRIPTION:Paper Trails is closed but banks are open\, so Friday pay dat es are not affected.\n\nFull checklist: https://papertrails.com/yearend\ nQuestions: payroll@papertrails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-004@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261201 DTEND;VALUE=DATE:20261202 SUMMARY:Year End: December to do list begins DESCRIPTION:December items: manual and voided checks\, bonus payrolls\, W -2 adjustments\, non Maine unemployment rate notices\, and the Friday pa y date review (53 pay dates in 2026 for weekly Friday payers).\n\nFull c hecklist: https://papertrails.com/yearend\nQuestions: payroll@papertrail s.com CATEGORIES:Year End TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-005@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261211 DTEND;VALUE=DATE:20261212 SUMMARY:CUTOFF: W-2 adjustments\, third party sick pay\, manual checks du e to Paper Trails DESCRIPTION:Deadline for W-2 adjustments and fringe benefits (S corporati on shareholder health premiums\, group term life over $50\,000\, third p arty sick pay\, personal use of a company vehicle\, gift cards and other non cash items)\, third party sick pay statements\, and manual or voide d checks. Adjustments after this date require amended returns at $175/ho ur.\n\nFull checklist: https://papertrails.com/yearend\nQuestions: payro ll@papertrails.com CATEGORIES:Deadline TRANSP:TRANSPARENT BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:CUTOFF: W-2 adjustments\, third party sick pay\, manual check s due to Paper Trails TRIGGER:-P2DT15H END:VALARM BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:CUTOFF: W-2 adjustments\, third party sick pay\, manual check s due to Paper Trails TRIGGER:-PT15H END:VALARM END:VEVENT BEGIN:VEVENT UID:ye-006@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261224 DTEND;VALUE=DATE:20261225 SUMMARY:Christmas Eve: Banks and Paper Trails close at noon DESCRIPTION:Banks and Paper Trails close early at noon.\n\nFull checklist : https://papertrails.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:Christmas Eve: Banks and Paper Trails close at noon TRIGGER:-PT15H END:VALARM END:VEVENT BEGIN:VEVENT UID:ye-007@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261225 DTEND;VALUE=DATE:20261226 SUMMARY:Christmas Day: Banks and Paper Trails CLOSED DESCRIPTION:Banks and Paper Trails are closed.\n\nFull checklist: https:/ /papertrails.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-008@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20261231 DTEND;VALUE=DATE:20270101 SUMMARY:New Year's Eve: Close at noon. Friday pay dates roll back to toda y DESCRIPTION:Banks and Paper Trails close at noon. Because Friday\, Januar y 1 is a bank holiday\, Friday pay dates roll back to Thursday\, Decembe r 31\, giving weekly Friday payers 53 pay dates in 2026. Also the last d ay to process your final payroll of the year\; adjustments or payrolls a fter 12/31 require amendments at $175/hour.\n\nFull checklist: https://p apertrails.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Deadline TRANSP:TRANSPARENT BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:New Year's Eve: Close at noon. Friday pay dates roll back to today TRIGGER:-P2DT15H END:VALARM BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:New Year's Eve: Close at noon. Friday pay dates roll back to today TRIGGER:-PT15H END:VALARM END:VEVENT BEGIN:VEVENT UID:ye-009@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20270101 DTEND;VALUE=DATE:20270102 SUMMARY:New Year's Day: Banks and Paper Trails CLOSED. Maine minimum wage now $15.70 DESCRIPTION:Banks and Paper Trails are closed. Maine minimum wage rises t o $15.70\, tipped minimum wage to $7.85\, and the exempt weekly salary t hreshold to $905.79\, effective with the first pay date in January.\n\nF ull checklist: https://papertrails.com/yearend\nQuestions: payroll@paper trails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-010@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20270104 DTEND;VALUE=DATE:20270105 SUMMARY:Year End: January to do list begins DESCRIPTION:January items: update deductions\, 2027 retirement/HSA/FSA co ntributions\, first payroll of the year\, 1099s\, handbook updates and l abor law posters.\n\nFull checklist: https://papertrails.com/yearend\nQu estions: payroll@papertrails.com CATEGORIES:Year End TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-011@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20270111 DTEND;VALUE=DATE:20270112 SUMMARY:W-2s mailed directly to employees (on or around) DESCRIPTION:W-2s are mailed to employees\, not to employers. Employer cop ies are in isolved at Reporting > Year End Report Archive. Employees can also get copies at myhrstuff.com or in the isolved People Cloud app.\n\ nFull checklist: https://papertrails.com/yearend\nQuestions: payroll@pap ertrails.com CATEGORIES:Year End TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-012@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20270118 DTEND;VALUE=DATE:20270119 SUMMARY:Martin Luther King\, Jr. Day: Banks and Paper Trails CLOSED DESCRIPTION:Banks and Paper Trails are closed.\n\nFull checklist: https:/ /papertrails.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Holiday closure TRANSP:TRANSPARENT END:VEVENT BEGIN:VEVENT UID:ye-013@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20270122 DTEND;VALUE=DATE:20270123 SUMMARY:DUE: Nonpayroll 1099 information to Mainely Bookkeepers DESCRIPTION:Submit nonpayroll 1099 information to Kaitie Bubier at kaitie @mainelybookkeepers.com. The 2026 threshold for issuing a 1099 to a cont ractor is $2\,000.\n\nFull checklist: https://papertrails.com/yearend\nQ uestions: payroll@papertrails.com CATEGORIES:Deadline TRANSP:TRANSPARENT BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:DUE: Nonpayroll 1099 information to Mainely Bookkeepers TRIGGER:-P2DT15H END:VALARM BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:DUE: Nonpayroll 1099 information to Mainely Bookkeepers TRIGGER:-PT15H END:VALARM END:VEVENT BEGIN:VEVENT UID:ye-014@papertrails.com DTSTAMP:20261026T170000Z DTSTART;VALUE=DATE:20270201 DTEND;VALUE=DATE:20270202 SUMMARY:W-2 deadline (January 31 falls on a Sunday) DESCRIPTION:Legal deadline for furnishing W-2s to employees. Paper Trails mails them on or around January 11.\n\nFull checklist: https://papertra ils.com/yearend\nQuestions: payroll@papertrails.com CATEGORIES:Deadline TRANSP:TRANSPARENT END:VEVENT END:VCALENDAR